O&M Manuals provide procedures to operate and maintain a facility's various systems and equipment. Download 510.00 KB #34. Finally, move into the job steps themselves. Table of Contents - doc. Was the grease compatible with the lubricant that was already in the bearings? The operations manual is the documentation by which an organisation provides guidance for members and employees to perform their functions correctly and reasonably efficiently. This template includes instructions, boilerplate text, and fields. Second, without a manual, you can lose the consistency of work. How much more variability and error do you suppose there is in your more complex procedures? Let me say that again: There is only one safest, most efficient and most effective way to perform any given task. If your particular CMMS does not allow for the inclusion of photos and drawings, make a note in the SMP that these items are available and where they can be found. Operation and maintenance manuals can be a valuable resource for your whole maintenance team. To complete the template: 1. Facility Services Maintenance Operations Procedures Manual 8 Updated: 8/02/2018 impact use or performance in the space, for example, blown circuit breakers, an outlet without power (where only one is available), inoperable doors, or hot or cold offices or classrooms. Definitions. Included in the Preventive Maintenance procedures are tests to verify normal machine operation. Remember that you can upload it to your maintenance software program for easier access. It is critical for these improvements to be captured and incorporated into the SMP for next time. Generate purchase orders and automatically update your inventory. Did the technicians leave their work areas clean when they finished? There are two types of maintenance procedures that must be placed under the SMP umbrella. Viele übersetzte Beispielsätze mit "maintenance manual" – Deutsch-Englisch Wörterbuch und Suchmaschine für Millionen von Deutsch-Übersetzungen. You will be surprised at how much variability you discover surrounding this relatively simple procedure. Save money on early replacement costs and flag expiring warranties. If print results are blurred, colors are not printed correctly, or print results are unsatisfactory (e.g. Download 355.00 KB #38. 2.0 REFERENCES 2.1 Part 6 … Operation and maintenance manuals bring together all operating and building information so employees have a consistent handbook and procedure guide, Well-documented O&M manuals can save a business time and money by increasing efficiency and reducing errors and accidents, Many online templates are available as a starting point for content and organization, 10880 Willshire Blvd, Los Angeles, CA 90024. The method of development for the SMP on a larger, more complicated task has several steps—but the principles of concise documentation and absolute accountability are the same as with those of the routine SMP. An Overview of OSHA Regulations for Maintenance, Maintenance Regulations for Maintenance Teams, Maintenance Standards for Asset Management and Reliability, How to Standardize Your Maintenance Program, An Overview of IRS Regulations for Maintenance, An Overview of FDA Regulations for Maintenance, How to Use Fault Tree Analysis in Maintenance. Every time a job is performed, someone on the work team probably will have an idea on how to do some portion of it better. Incorporate the photos you have taken into the plan. If possible, direct them all to the same type of bearing. Every plant has these—overhauls, pump replacements, motor changes, bushing replacements—and they are generally performed by the technicians who have always done them. Section 3 para. A total PPM program is absolutely essential to an efficient, reliable and safe production process. Once you have verified the skill and documented the verification, you have accountability. Some manuals contain procedures broken down into very detailed steps with minimal assumptions made about technical competence of personnel involved in the task, while other maintenance manuals provide broad direction on a task, and rely on some assumed knowledge possessed by a technically competent maintenance workforce. Important. To help ensure that maintenance organizations to include the process of predictive maintenance in their maintenance programs. Maintenance Procedure Manual FACILITIES MAINTENANCE PROCEDURE MANUAL Get Adobe Reader. Ray Atkins, CPMM, CMRP, is a veteran maintenance professional with 14 years experience in the lumber industry. Automatically generate work orders and assign to technicians. Download 45.50 KB #33. Page 1 of 8 1.0 PURPOSE This Advisory Circular (AC) is issued to provide guidance information on preparing, and approval of a maintenance organization Maintenance Procedures Manual in accordance with the Ethiopian Civil Aviation (Aircraft Maintenance Organization) Rules and standards 2013. What is an Operation and Maintenance Manual? Good examples of this type of procedure include bearing lubrication, gearbox lubrication, drive belt tensioning, alignments, bearing installation, drive chain replacement, hydraulic hose construction and replacement, wear component replacement and clean oilhandling techniques. In the case of a small company, this may be very brief. A policy and procedures template is a document that every organization or … Characteristics of a good policy and procedure. S… Unpleasant surprisesKeep in mind that it takes only one deviation from that “right” way of doing things to produce a failure. See your entire space at a glance and optimize maintenance planning. However, the advantage of starting early is that you won’t have to invest a lot of time upfront. The procedures should normally be prepared in cooperation with the designers, the suppliers of plant and equipment, … ACE 3T maintenance procedures are ‘live’ documents continually improved by their users. Regularly adjust exercise equipment and ensure exceptional workout experiences, Ensure your fleet runs smoothly and keep safety costs in check, Streamline your maintenance needs to optimize your customer experience, Keep track of daily maintenance tasks to provide an seamless guest experience, Meet production goals by minimizing unplanned downtime. Or some field engineering occurred that no one remembered to document. “Emergency” could mean anything from a server security breach to an onsite fire – if it’s possible and could result in damage to your company, product, and/or staff, at least take note of it and draft out a procedure for dealing with it. 2.doc This concept holds true whether you’re driving a car, landing an airplane, performing heart surgery or executing a maintenance procedure. Try to make the language as friendly as possible. P:\Facilities\Facilities Dept\Maintenance Procedure Manual\Maintenance Procedure Manual - updated 05152012\Section 3\Secton 3 Building Maint. He is based in Rome, GA, where he spent the last five years as maintenance superintendent at Temple- Inland’s Rome Lumber facility. As soon as a company gets large enough to have some standard operating procedures and requires different team members to be responsible for separate tasks, it could benefit from an operations and maintenance manual. To help ensure that everyone performs a task to the same degree of precision. Unconscious and conscious incompetence; 4. For additional information regarding Title VI complaint procedures and/or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at 360-705-7090. Download 41.43 KB #39. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. Should technicians be incapable of doing this, they must be retrained until they can accomplish the task. Shortcuts won’t work when it comes to developing the type of clear, easy-to-understand instructions that everyone can follow. Maintenance functions are often referred to as maintenance, repair and overhaul (MRO), and MRO is also used for maintenance, repair and operations. IT Policy and Procedure Manual Page ii of iii How to complete this template Designed to be customized This template for an IT policy and procedures manual is made up of example topics. Note. Download 104.50 KB #30. This should be done with the entire work team present—while memories are still fresh. Download 60.38 KB #31. As important as an SMP is, it has no value if it is not being used. Finally, as you write the steps from your notes, the evolutionary nature of the large-job SMP requires you to ask the maintenance technicians if the way the job was performed in the past is the way it should be done from now on. We’re not talking about handing out a sheaf of these documents at the weekly meeting with the suggestion that “You guys need to read these.”. 3.1 XXX Quality Manual, 3.2 Procedure for Manufacturing. Here’s everything you need to create an effective office procedures manual template. TERMS & DEFINITIONS 4.1 Preventive Maintenance –Preventive maintenance is maintenance that is regularly performed on a piece of Machinery or equipment to lessen the likelihood of it failing. Remember, if we take care of our smaller details correctly and consistently, our larger functions and processes will for the most part take care of themselves. It should be specific and detailed enough so that a qualified maintenance technician who has never before performed the task can do so successfully by reading and following the instructions contained in it. A comprehensive operations and maintenance manual have several common parts: The challenge with creating a usable operations and maintenance manual is to make it comprehensive without being boring. Check the feedback received from the maintainers to improve the maintenance procedure noted on the last two pages of this example ACE 3T format maintenance SOP. MAN-4058-00 Contents 1. Maintenance Procedures Manual (MPM) Development Issue No. Compliance with the operations manual will generally be considered as activity approved by … These TMP’s shall be in the format as shown in form EPP3202F-04 which details the … 4. The need for a Standard Maintenance Procedure with this type of task is obvious. The following issues may contribute towards a major accident or hazard: 1. It is performed … He can be reached at raymondlatkins@aol.com, © 2020 Efficient Plant. The Guideline for the Preparation of Maintenance Procedure Manual for Building Facilities (Hereinafter called as fithe Guidelinefl) aims to show guidelines to building facility design consultants who develop maintenance procedure manuals for building facility owners. If print results are blurred, colors are not printed correctly, or print results are unsatisfactory (e.g. Office Procedures Manual Best Practices. The “routine” SMP should include safety concerns, tool lists, parts lists and step-by-step instructions about how the procedure should be performed. Create a safe learning environment with digital maintenance checklists. Select five of your best maintenance technicians, and send each of them to lubricate a bearing somewhere at your site. 3. As you write each step, be thorough, accurate and concise. The problem here, of course, is that your expert may have retired or moved on. Policy And Procedure Manuals. The Operating Procedures must be reviewed and re-enforced by management, preferably the direct supervisor. To write an SMP for your more routine procedures, you must first decide which of them will provide you with the greatest initial benefit. Clear criteria for recognition of faults and marginal performance. Good maintainability principles; 5. Write the work steps in order from start to finish. (7) During particular operating conditions (e.g., during maintenance procedures), if the function of safety related plant components are not or are just partly required, any requirements of this safety standard going beyond those in the pertinent rules and regulations (cf. Knowledge of failure rate and maintainability; and 6. Checklists are provided in the back of this manual to record the work done. Maintenance Procedure. Remember, we said the central idea behind a Standard Maintenance Procedure is that there is only one right way to perform any task. Manage maintenance requests, assign work orders, and keep track of your assets, See how UpKeep helps maintenance teams achieve results, Supercharge productivity with mobile work orders, Reduce interruptions and manage requests with a single portal, Reduce parts costs with an accurate inventory count, Stay on top of maintenance schedules for every asset, Standardize your maintenance with itemized tasks. To save time when performing a task. Benefits are direct and substantial, including: high product quality, long machine life, avoidance of work stoppage, high safety, high morale and fewer frustrations. 4. Section 5: Operating Procedures Effective date: Page 220 Title: Maintenance Services 5.40.4.3 Received maintenance request and conduct pre-inspection report based on critical vehicle & equipment. Over time, the terminology of maintenance and MRO has begun to become standardized. The SMP is the road out of this cycle. Note. Each step, as it is recorded, should represent the consensus of the work team. Start your manual with an outline. For example, you can lubricate a bearing correctly 99 times in a row, but if you deviate from the SMP during the one-hundredth lube, you run the risk of ruining the bearing and invalidating all of your previous good work. They will differ somewhat in scope. You will find an Inspection and Test Plan included as part of this sample maintenance procedure. Over time, the best way to execute a specific “complicated” task simply will have “evolved.” Provided that the interval has not been too long, a technician usually can remember at least some of how that job was done last time. Finally, any emergency procedures should also be stored in the operations manual. By consulting OEM specs, maintenance technicians and machine operators, the reliability engineer can develop a set of standards and instructions for those procedures that must be consistently performed to the same level of excellence each time—no matter who is doing the work. A Standard Maintenance Procedure, or SMP, is a written set of instructions that specifies how a maintenance procedure is to be performed. misaligned printed ruled lines), perform the maintenance procedure below. Minor procedure such as Vehicle Maintenance is for the preventive maintenance of the various vehicles that we have on it. And, finally, a lack of documented procedures can result in workplace errors, accidents, or injuries that can cost the company a significant amount of money. 1 Page No. Additionally, in this age of digital cameras, it can be relatively easy (and very helpful) to augment the text with photographs. The United States Department of Defense uses the following definitions:. Maintenance Procedure. Failure of safety critical equipment due to lack of maintenance; 2. 10.2 In the case of an aircraft operated pursuant to Subparts 406, 604 or 706, use of maintenance schedule tolerances shall be authorized and controlled in accordance with the operator's approved procedures as set forth in the applicable operations manual or maintenance control manual as … University of Embu Maintenance Policy and Procedures Manual University of Embu Maintenance Policy and Procedures Manual Knowledge Transforms ISO 9001:2008 Certified Knowledge Transforms ISO 9001:2008 Certified TABLE OF CONTENTS FUNDAMENTAL STATEMENTS i FOREWORD iii EXECUTIVE SUMMARY iv DEFINITION OF TERMS AND ACRONYMS vi 1.0 Components of a Maintenance System 1 … By treating the large-job SMP as a living document, you will guarantee that over time it becomes the one right way to do a job. Download 1.02 MB #36. 1. These instructions must include torque specifications, measurements, readings and oil and grease types. Do not rinse or wipe the print head and ink tank. Try the following experiment. A Standard Maintenance Procedure, or SMP, is a written set of instructions that specifies how a maintenance procedure is to be performed. Then, check the results. Plant Maintenance Procedures EPP-32-02 Plant Maintenance This document is uncontrolled when printed. In the beginning, you should be targeting the most frequently performed tasks in your plant. Do not rinse or wipe the print head and ink tank. It should be specific and detailed enough so that a qualified maintenance technician who has never before performed the task can do so successfully by reading and following the instructions contained in it. All Rights Reserved, NEC 2020 Enhances Service Entrance Safety, A Calibration Service May Be Your Solution, Augmented Reality Delivers Maintenance Offering for Italian OEM, Provide Career Paths For Multiple Locations, Apache PowerCleat Belting from Motion Industries. Guidance text appears throughout the document, marked by the word Guidance. Trigger maintenance tasks based on equipment use. The Operations & Maintenance Manual should stand on its own with all elements explained and acronyms spelled out for reader/reviewers, including reviewers outside CMS who may not be familiar with CMS projects and investments. Every time an employee needs to perform a new task, there might be mini-training happening over and over. Download 83.83 KB #37. If you have a reliability engineer, he/she will be invaluable at this point. An operation and maintenance manual is a comprehensive document that provides all the details necessary about a physical plant as well as individual pieces of equipment to help the maintenance staff keep everything running smoothly. Present the parts list first, followed by the supplies and tools. Maintenance Procedures Propane Facility System Guidelines . This procedure specifies the schedule and requirements for calibration, performance verification, and maintenance of Laboratory testing instruments and equipment. 5.40.4.4 Outsource for maintenance provider and prepare Purchase Request (PR) & Purchase Order (PO) to be submitted to the Director, FAS & ADG-GASO for Developing larger, more complicated SMPsThe second type of procedure that falls under the SMP umbrella is the larger, more complicated procedure. Encompassing standards, measurements and specific techniques, the central idea behind an SMP is that there is only one right way to perform any task. Search for templates by the industry for even more specific organization and content suggestions. This Operations & Maintenance (O&M) Manual is to be used as a reference in the overall operation and maintenance of the Water Works system. Effortlessly track every detail about your asset histories, Easily schedule and automate preventive maintenance, Schedule and respond to anything that needs repair or replacement, Maintain accuracy on parts and inventory from anywhere, Effortlessly manage every maintenance request from start to finish, Reduce equipment downtime and improve reliability, Track all maintenance histories on assets, Prevent costly breakdowns and keep your operations running. Should the machine fail to pass any of these tests, repair or re-calibrate as needed, then repeat the tests until the specifications are met before returning the machine to service. That, in a nutshell, is why you take the time to write an SMP. As your routine SMPs are developed, it is critical that they be communicated to the maintenance technicians. Invest the time in putting one together if your organization does not already have one. Standard operating procedures for general workplace maintenance should include routine checks of utility lines, HVAC and other central building systems, plumbing maintenance, infrastructure checks (for damage, leaks or faulty wiring) and any other specifics that relate to the building in question. Put some thought into planning the manual so it can really impact your bottom line in the long run with increased efficiency and organization. To protect the health and safety of employees. Different employees can complete the same job in inconsistent ways. Human factors; 2. This manual contains the necessary O&M procedures, work sheets and record keeping forms, safety and emergency procedures, and testing and monitoring procedures. Developing routine SMPs Routine maintenance procedures—such as a bearing lubrication—are performed over and over again on a regular basis. Once you have determined your most common routine tasks, you must decide the standard to which you want them performed. 2.1 This policy and procedures manual should be used in conjunction with the following documents. Next, specify the lockout and any safety concerns. The Fundamentals: Extending Drive Belt Life. It is important to analyze and evaluate a facility from the system level, then develop procedures to attain the most efficient systems integration, based on as-built information and the Maintenance Program … Each individual maintenance technician must be trained on each SMP—and this training must be signed off on by that technician and by a member of maintenance management, with the documentation then going into the employee’s file. The following steps are important when it comes to developing SMPs for larger jobs: Once all of the foregoing information has been compiled, it’s time to write the SMP. Version Number: 1.0 Date Reviewed: 16 Oct 15 Page 8 of 18 2.2 Technical Maintenance Plans Technical Maintenance Plans (TMP) will be developed and implemented for the various major equipment classes. Important. Human error during maintenance; 3. Were the zerks wiped with a clean rag? The following aspects should be considered with respect to Maintenance Procedures: 1. Download 415.50 KB #35. Consequently, instead of a well-planned operation with no surprises, what actually results can only be described as another badly planned, poorly executed job that takes twice as long as it should while costing three times as much as it ought to. Were the grease guns cleaned and calibrated? This can cause trouble with the print head and ink tank. How many different types of grease were used? But you will have a core to build on as you add operating procedures in the future. For medium- and larger-size companies, an operations and maintenance manual is even more critical because so many more people and processes are involved. In other words, if the SMP details hydraulic hose construction, then each member of the maintenance department must construct a hose to specification in the presence of a supervisor or manager— and must do this on the bench, as well as later on out in the field. Maintenance procedures and other work-related documents should identify preconditions and precautions, provide clear instructions for work to be done, and be used to ensure that maintenance is performed in accordance with the maintenance strategy, policies and programmes. Download 798.04 KB #32. To have a great starting point, you can download one of many O&M manual templates. This can cause trouble with the print head and ink tank. Introduction ... maintenance program e) Manual Control - The manual shall include the necessary provisions for revising and issuing documents to keep the manual current. 3.3 Work instructions for Preventive Maintenance 3.4 Procedure for Equipment Calibration and Maintenance. misaligned printed ruled lines), perform the maintenance procedure below. Whether you decide to write it directly into the CMMS or as a Word document, the important thing is to be as complete as possible. First, inefficiency multiplies quickly as a company grows. Or it has been too long since the task was last carried out and the team can’t remember some of the facts. If you do not intend to verify the knowledge that you are documenting and communicating with these SMPs—and to document that verification—there is not much point to the exercise. The title of the individual authorized to approve revisions shall be included in the manual. And, to be blunt, you will be unpleasantly surprised when you discover how many times this procedure was performed incorrectly out of the five opportunities presented. 2. Poorly skilled work force; 3. Don’t believe it? If anyone has ever been injured performing the task, present this information as a side bar. Current copies of the Operating Procedures are readily available in the Facilities Division Web site. How many shots of grease did each bearing receive? You can customize these if you wish, for example, by adding or removing topics. 3. It documents the approved standard procedures for performing operations safely to produce goods and provide services. Periodically, a supervisor must observe a technician in the field to be certain that the standards set forth in the SMP are still being achieved. … P: \Facilities\Facilities Dept\Maintenance procedure Manual\Maintenance procedure manual Facilities maintenance procedure is that is. 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Is why you take the time in putting one together if your organization does not already one... Step, be thorough, accurate and concise performing operations safely to produce a failure are provided in the.!